** OPEN UNTIL FILLED**
INTRODUCTION
This position is located at, Morale, Welfare and Recreation (MWR) Department at NAS Key West. The purpose of this position is to provide clerical support to Morale, Welfare and Recreation (MWR) Department at NAS Key West.
MAJOR DUTIES AND RESPONSIBILITIES
- Prepares and types correspondence using established procedures.
- Review/edit incoming and outgoing correspondence for proper format, conformance with procedural instructions, spelling, grammar and typographical accuracy.
- Responsible for the creating, updating and maintaining accurate records by using both hard paper and electronic files systems.
- Receives telephone calls and visitors. Provides referrals to other divisions, as appropriate.
- Responsible for handling office mail, to include sorting, reading incoming correspondence and preparing outgoing.
- Makes arrangements for meetings including space, time and notifies attendees of agenda. Assembles background materials, reports and statistical data pertaining to meetings, briefings, etc. Provides minutes or summary reports of meetings.
- Performs other related duties as assigned.
FACTOR 1. KNOWLEDGE REQUIRED BY POSITION
- One year office experience, with demonstrated knowledge, skills and abilities to perform the duties outlined above.
- Must be skilled in the use of a personal computer and various software programs. Must be able to type by touch with speed and accuracy.
- Ability to communicate effectively both orally and in writing.
FACTOR 2. SUPERVISORY CONTROL
- The Director makes selected continuing or individual assignments by indicating generally what is to be done, the limitation, quantity, and the priority or deadline of assigned work tasks.
- Recurring assignments are carried out independently without specific instructions. Situations involving unfamiliar problems not covered by instructions are referred to the Director for resolution.
- Completed assignments are reviewed to assure that work practices, techniques, records, and other functions are technically accurate and in compliance with instructions.
FACTOR 3. GUIDELINES
- The incumbent works under normal supervision. Incumbent is expected to perform daily work on own initiative and carry out assignments in accordance with DOD and Navy regulations. The Supervisor will provide suggestions for handling unusual situations.
FACTOR 4. COMPLEXITY
- The incumbent is required to execute policies, regulations and guidelines as they pertain to a wide variety of procedures and internal controls. Work involves multiple/changing priorities and sensitive/confidential information.
FACTOR 5. SCOPE AND EFFECT
- The purpose of the work is to provide administrative support to the MWR Department. The work directly contributes to the military members, retirees, civilians and family member's quality of life and mission readiness.
FACTOR 6. CONTACTS
- Personal contacts include MWR staff, all internal department heads, Public Works; tenant commands and also has regular contact with contractors, vendors and representatives of private industry.
FACTOR 7. PURPOSE OF CONTACTS
- Contacts are made to coordinate and/or obtain information relating to the Support Services operation.
FACTOR 8. PHYSICAL DEMANDS
- This position is basically and primarily sedentary. Must be able to file and retrieve documents from filing cabinets up to shoulder level. Assist with packing, filing and retrieving files weighing up to 30 pounds.
FACTOR 9. WORKING CONDITIONS
- Work is performed indoors in areas that normally have adequate heat, light and ventilation.
SPECIAL REQUIREMENTS
- Must obtain High school Diploma
- May be required to possess a valid state driver license, as travel to other facilities may be required within the normal scope of duties.
HOW TO APPLY
All application forms and current vacancy announcements can be found on-line at: www.navymwrkeywest.com/jobs. To contact the Human Resources Office directly please call 305-293-2518. This job is a civilian position and does not require military service (including commission and enlistment).
SUBMIT COMPLETED
You may attach any other information that you wish to be considered [training, certifications, etc.]. Completed applications and information may be submitted via any option listed below:
SUBMIT IN PERSON [w/ base access]:
- MWR Personnel Office, BLDG A-711 NAS KEY WEST, FL 33040
SUBMIT IN PERSON VIA DROP-BOX [w/o base access:]
- Drop Box is located inside the Pass & ID Office outside the main gate at Boca Chica
SUBMIT VIA U.S. MAIL:
- ATTENTION TO: MWR Personnel Office, P.O. Box 9027, Key West. FL 33040
SUBMIT VIA FAX:
All applicants must be eligible to work in the United States for a minimum of 3 years prior to application and must successfully pass a suitability check be considered. As a condition of employment, selectee will be required to participate in the Direct Deposit/Electronic Funds Transfer with the first 30 days of employment. Applicants who do not meet the above requirements may not be interviewed and due to the volume of applications received, may not be notified.
Dept. of the Navy NAF is an equal employment opportunity employer. All qualified candidates will receive consideration without regard to race, color, sex, national origin, age, disability, marital status, political affiliation, sexual orientation or any other non-merit factors. Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the Human Resource Office. The decision on granting reasonable accommodations will be on a case-by-case basis.
Navy Region Southeast is a drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace. Sailors and their family members have a right to reliable and productive Federal workforce.
GUIDELINES FOR CLAIMING EMPLOYMENT PREFERENCE:
Reemployment Priority List [RPL]: Qualifying separated employees shall have a priority placement in the NAF activity from which they were separated as a result of a Business Based Action [BBA], when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate.
To claim this preference, you MUST:
- Submit a copy of your BBA Separation
- Notification indicating eligibility for RPL
Military Spouse Preference [MSP]: Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The Marriage must have occurred before the military member received official permanent change of station [PCS] orders to the installation listed above. MSP is applicable only when applying for NAF positions at the NF-03 and below and equivalent craft and trade [CT] positions.
To claim this preference, you MUST:
- Submit a completed "Military Spousal Preference" form
- Submit a sponsor’s PCS orders to installation you are applying for; AND
- If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS
Veteran’s Preference/Gold Star Veteran’s Preference: Qualifying military veterans and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates.
To claim Veteran’s preference, you must:
- Submit a copy of your DD-214 [member 4 copy]: AND
- Submit Completed "SF15" form from the Veterans Administration [VA]; AND
- Submit any other supporting documentation [disability, official statements, proof of service, etc.]
To claim Gold Star Veteran’s preference, you MUST:
- Submit completed "SF-15" form from the Veterans Administration [VA]; AND
- Submit a legible copy of DD-1300; AND
- Submit any other supporting documentation [official statements, document of service, court decree, etc.]
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